One of the biggest complaints I hear about SEMS is how hard it is to keep up with all the moving parts of a functioning SEMS plan. Its ironic; SEMS standard for Safety and Environmental Management Systems, but companies are finding that managing all the details in their plans is next to impossible. In some cases they are using two, three and even four different databases to track different elements.
This week, I was fortunate to participate in a demonstration project showing how a SEMS program can be tracked in a user friendly database. The database, called Pinion, was developed by OQSG, a leader in the pipeline OQ world. Our goal through the demonstration was to show how the database can be used to manage every section of a company’s SEMS.
The challenge for anyone who has to manage a SEMS program is that there are so many different and potentially unrelated part, but they need to be connected in a logical way. For example:
A change in equipment may prompt a management of change process, which in turn triggers new procedures. Workers may need to be trained and evaluated on those procedures and the maintenance process may change. And on it goes.
One reason that safety systems fail is that they become too complex to manage. The problem with most databases is that they are designed to handle one piece of that – training or audits or equipment. Companies wind up trying to manage multiple databases or paying the programming costs to make one type of database work for different types of data.
What makes the Pinion system different is that it is built to give customers a maximum amount of flexibility. the system doesn’t really care whether the company is tracking training, equipment or processes. Data is data.
The demonstration showed that Pinion can connect different SEMS elements together. Using Pinion a company can:
- Identify a piece of equipment;
- Pull up the maintenance and inspection records for that equipment;
- Access up to date operating procedures for that equipment;
- Identify all employees who have been trained and evaluated on those procedures; and
- Produce a report that shows that it is complying with the Mechanical Integrity, procedures and training requirements for any equipment it sends offshore.
Why is this important? Because more and more contractors now realize that they need a SEMS plan that dovetails with their offshore operator customer’s plans. They are finding that developing the policies is the easy part. Keeping track of them is the challenge and it is a challenge that the Pinion system seems to be well suited for.
Let me know if you are interested in knowing more about what we are doing to tie company SEMS plans together.